When choosing a virtual data room, the structure of its pricing is among the most important factors. It doesn’t matter if it’s per page, storage, or user pricing, the structure will determine the amount your VDR will cost. A reputable provider offers transparent and fair pricing. Look for a flat rate model that includes a fixed amount of admins, projects and users, as well as storage space that is priced for the period of time you need it.

Another option that is popular is a data room pricing per page model. The number of pages are fixed and additional charges are incurred if exceeding the limit. This is a great option for teams with small document size, but is expensive for larger teams.

Some vendors base their pricing on how much storage space is used. This is a great option for companies with consistent document storage needs but different numbers of users and project durations. When choosing this type of model it is crucial to consider data growth.

It’s hard to predict the file sizes that will be shared and uploaded since modern data room deals typically contain numerous non-text file types such as images and videos. Expertly-trained data room administrators are able to keep the uploading, downloading, and sharing numbers in check However, it’s still possible for overage charges to occur.